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PCC Minutes 03/09/20

THE PARISH OF ST PETER – IN –THANET

MINUTES OF THE MEETING OF THE PAROCHIAL CHURCH COUNCIL HELD ON THE 3rd SEPTEMBER 2020

Present

  1. S. Mills (SM), R. Baker (RB), R. Page (RP), P. Osborne (PO), R. Waddell (RW) R. Brown (RB), G. Horne (GH), K. McGregor (KM), J. Binfield (JB), M. Bridges (MB), S.Brooks (Mins)

CHAIR  Rev Jan Durrans

  1. WELCOME

    The meeting opened with prayers led by JB to welcome members and to ask for God’s guidance in deciding matters. The meeting took place in the church hall to facilitate the social distancing required under the guidelines to help prevent the spread of Covid-19 virus.

  2. APOLOGIES FOR ABSENCE

    Apologies have been received from Alice Bates. Pam Hancock was also not present, reason unknown. 

  3. MINUTES OF  THE  PCC  MEETING  HELD  ON 8th JULY 2020

    The minutes for 8th July were proposed as correct by RW, with no amendments.  The motion was seconded by MB and agreed unanimously.

  4. MATTERS ARISING FROM OF THE PCC MEETING HELD ON 8th JULY 2020
  5. APCM

Bishop Rose’s original statutory instrument directed parishes to defer the date of the APCM, if necessary, for a period up to 31 October due to Covid-19 guidelines.  The Archdeacon has now confirmed by e mail that parishes should proceed with holding their APCM, either as a “virtual” meeting or as a Covid-19  secure  “actual, ie physical” meeting, aiming to meet the  31 October deadline.  It is the incumbent’s decision as to which format is chosen, as the person best placed to know the congregation’s needs and wishes and their buildings’ restrictions.  Rev Jan, taking into account the known preferences of the congregation, and following an exhaustive risk assessment, has decided that the APCM will be an actual meeting.  This will take place in church after morning service on Sunday,18th October.  The number permitted to be in church to attend will be restricted to 90 persons, as that is the maximum number that the church can accommodate safely under the Covid-19 guidelines.  It is expected that this number will exceed the number of those wishing to attend as it is well over the average number of the current regular congregation whose numbers are reduced by Covid-19 restrictions.

Much preparation will be needed to work out the logistics of safely tracking and tracing those wishing to stay on for the meeting, those who will wish to leave after the service and those who will wish to enter the building after the service has ended to attend the meeting. 

The usual preparations are completed, all reports were finalised to meet the original deadline in April 2020 and will not be updated.  The accounts have been audited and will be circulated in good time before the APCM.  In addition, 50 paper copies will be produced for those wishing to use this format, with copies reserved for the PCC and Secretary/Clerk to the meeting. 

After their election, Rev Jan has been authorised to swear in the churchwardens on behalf of the Archdeacon.  PCC members will follow the usual processes as is customary, to remain in post, or stand for election or stand down as appropriate.   Deanery Synod members, a Safety Officer and an Electoral Roll Officer will also be appointed.

 COVID-19 GUIDELINES ARE PARAMOUNT TO PROTECT EVERYONE’S SAFETY, AND MUST BE OBSERVED BY ALL THOSE WHO CHOOSE TO BE PRESENT AT THE MEETING. 

 

6   UPDATES ON ARRANGEMENTS FOR PUBLIC WORSHIP

Rev Jan confirmed that numbers attending the morning service have averaged 56 in July and August for the Sunday service and 18 for the Wednesday service.  Baptisms will now restart on Sunday afternoons under Covid-19 guidelines restricting numbers and using the portable font.  It will be necessary to book a seat to attend the Harvest Festival Service on 27th September, although no uniform organisations can attend under their own Covid – 19 restrictions, the anticipated larger congregation will need to be seated safely. 

     Rev Jan offered her grateful thanks to all who have helped us to achieve this excellent response, especially to Pauline, Sylvia and Gill for managing the services so well under complex and ever changing guidelines. 

     Live music at Sunday services will restart with effect from Sunday 6th September. The organist will play before and after the BCP service and the choir will sing hymns at the CW service. The risk assessment to permit this includes the booking in of those in the choir wishing to sing at the service, no rehearsal or robes to be worn, and personal retention of one hymn book.   

  1. UPDATE ON ARRANGEMENTS TO OPEN THE HALLS

RW has previously circulated notes of yesterday’s Hall Committee meeting.  Please refer to the information contained therein, and in particular to Gill Page’s accounts. TDC  have now licensed the Main Hall to have up to 200 people in the hall, but we will retain our limit of 150.

A new screen will shortly be in place which will enable some dance groups and speaker meetings to restart. 

Income forecasts (not including any contribution to the Parish Share) predict that due to the drop in income and together with the on-going essential maintenance costs, it is expected that the hall’s balance will be nil by December 2020, and for 2021 Gill’s Budget will show a net loss of about £14,000.  It is difficult to decrease costs although we have saved some money by reducing rubbish collections.  Many regular hirers are unable to return due to Covid-19 restrictions imposed by their own Associations.  We need to encourage as many Hirers as we can to return to keep the halls viable; especially important because of their contribution to maintaining the church funds.

We now have 12 of our regular groups who have already, or will shortly, return, however, many hirers originally confirmed that did not wish (or are not allowed) to return before January 2021, which is of great concern because of the associated loss of income.  With this in mind, following the introduction of some new Government guidelines, all regular hirers who have not already returned, will now be contacted to see if they can return during September.  If they can not, they will take the risk of losing their regular slot, should we get the chance to fill it with a prospective new client. If we receive an enquiry for their regular reservation, we will contact them immediately, to see if they wish to make the necessary payments to retain their slot until such time as they are able to return. Otherwise it will be forfeited. It was agreed that we should publicize that we are open for business, are Covid-19 secure and have vacancies for new hirers.

Rev Jan offered her grateful thanks to Roger and his team, for all their hard work in managing the re-opening of the halls under such complex rules and guidelines and also specially to Gill Page for compiling the accounts.

  1.    FABRIC

Please see the Fabric Committee’s recent minutes.  Andrew Clague is currently the nominated architect for the next Quinquennial due in 2023.    RB and his team intend to start a selection process and will interview three architects from the approved list as we have been unhappy with the last QQ report undertaken by Andrew and the problems with him leaving Clagues..  Hence Rev Jan formally proposed that we begin the process of looking for a new inspecting architect, this was seconded by RB and accepted unanimously.  The selection process will take about six months. 

The electrical inspection showed that the church will have to be rewired within the next five years and the lighting modernised as it is becoming difficult to replace on a “like for like” basis.  This would also reduce the electricity costs.  It is estimated that the total cost would be about £40,000.  RB requested that this amount be set aside from the generous Charles Watson bequest.

Accordingly, RB proposed that we earmark £40,000 from Charles Watson’s legacy and ask a consultant to prepare a new lighting scheme for the church. This was seconded by Rev Jan and accepted unanimously. 

David Tate has kindly compiled a report on the new tree and hedgerow planting along the north and west boundaries of the Churchyard.  Please see attached copy.  Thanet District Council will do the work and the cost of £1400 will be met from grants and donations.   Rev Jan offers her grateful thanks to David for all his work.  She will continue to liaise with David and all the PCC members will be asked to confirm their approval for the work to proceed.  A faculty and an Archdeacon’s license will also be required.

  1.    FINANCE

The update from Robin has been circulated.  Parish Share is a priority; however, it is no longer possible to pay in full the current share of £86,000.  It was previously agreed that some of the Charles Watson bequest be earmarked to pay some of the Parish Share.  RB now formally proposed that £10,000 from the Charles Watson bequest be used to pay some of the Parish Share.  This was seconded by PO and accepted unanimously. 

Rev Jan is concerned that we only commit to a realistic figure that we can afford to pay towards our Parish Share.  The Finance Committee have discussed this at length.  A figure was agreed, which RP and his team, in consultation with Rev Jan, accept is the maximum we can offer in the light of our drastic drop in income.

RP proposed that we pay a Parish Share of £48,000, ie £4,000 per month.  This was seconded by Rev Jan and accepted unanimously.

It is not known what consequences there will be now that we can no longer pay the full Parish Share but the drop in income has made this mandatory.  Unfortunately, our insurers have advised that we are not covered for income loss due to the virus restrictions.  Rev Jan offers her grateful thanks to Robin and his team for all their hard work. 

  1. FUND RAISING

Roy B and his team are trying to organise talks in the halls with refreshments, under Covid-19 guidelines and it is hoped to be able to arrange three such events before Christmas. The FR Committee would shortly meet to discuss arrangements in detail but RB appealed to all members of the PCC to recommend suitable (free) speakers because the more we could find, the more talks could be arranged.  Patrick is planning to organise an ensemble to play a concert on 12th December.  It is hoped that a piano recital will be possible in the church in 2021.  The 200 club currently has 90 members, and we need to pull in more. 
11.  AOB

Rev Jan advised that Andrea Jones is stepping down from running Sprats.  She has served over a long period and Rev Jan will offer her thanks on all our behalf at the APCM.  Rev Jan is now looking for volunteers to help Sprats to continue. 

Update from PO that Jill Hogben has a report about the painted panels in the church which has yet to be fully circulated.  Restoration and display would be most desirable when funds and volunteers permit.  Certainly, no such work can be undertaken under the current Covid-19 pandemic.  

  1. DATE OF NEXT MEETING

    This will take place on 29th October, 6.30. (To be confirmed after APCM and the appointment of the new PCC). 
  2.    THE GRACE

The meeting closed with the Grace.

Hall Hirers Terms and Conditions

ST. PETER IN THANET COMMUNITY HALLS HIRE TERMS AND CONDITIONS

(Reviewed May 2023)

All hall bookings are carried out via our website, www.stpeterinthanet.org.uk either by the Hirer direct or with the help of the Parish Administrator. Hirers can only use the halls during the hours agreed, and equipment, furnishings, kitchen hire must also be arranged in advance. See Kitchen Rules Appendix for full details. There is a small charge for the use of the Main Hall kitchen(see website) and this will be added for one-off bookings. Hirers must sign our on-line declaration to confirm that they have read and will abide by our Ts and Cs and GDPR protocols and the special rules relating to the kitchen, and ensuring they notify their members/volunteers/guests of these Terms and Conditions, including the fees and charges for any loss/damage/Rubbish left/ breakages/ however caused, cancellation charges, lost keys, deposits etc in our terms, and conditions.

Our bookings are subject to approval by the halls committee.

Hirers are responsible for setting up and clearing their furniture within the hired times agreed and ensure that any furniture/equipment used is replaced in the correct places and is clean.

  • Security bars must be removed from Fire Exit before the meeting/event starts.
  • In the Main Hall, hirers can find extra chairs behind the screens at the back of the stage. We ask that furniture is not dragged across the floor. 
  • We advise that tables are lifted into position using two people. 
  • The use of chalk/powder on the floor is strictly forbidden. 
  • Hirers should mop up any form of liquid immediately and display the wet floor sign. * The Halls have brooms/mops/dustpans/brushes available for use.
  • If necessary, Hirers should sweep the floor and clean the tables.
  • Please do not move furniture from the entrance foyer.

When leaving the building, the Hirer has a responsibility to ensure:

  • All lighting, ventilation, and kitchen equipment is switched off and left safe; turn off water taps in the kitchen/toilets. Turn down radiator settings to original setting if they have been adjusted.
  • Security bars to be replaced across the emergency exits.
  • All external doors are locked, including windows and fire-doors, and check that no one is left in the building including toilet areas. N.B. In the main hall, if the office is open during weekday mornings, locking up instructions should be queried with the Parish Administrator

Care

The Hirer shall undertake to take reasonable care when hiring our halls, especially regarding fixtures and fittings, the floors, tables and chairs, etc. No fixings shall be driven into any part of the buildings, if decorations are used, please do not use tape. We reserve the right to recover the cost of any loss, damages, breakages and repairs, or non-compliance of our terms and conditions from the Hirer and invoice the Hirer and expect payment within seven days. 

All rubbish is to be removed from the premises.

Please keep main doors closed, and locked where possible.

Disco Equipment/Music

  • The use of disco equipment for private functions is strictly restricted to between 9am and 10.30pm and is only allowed in the Main Hall
  • We ask that the use of such equipment be kept to as low a volume as possible to avoid a noise nuisance to our neighbouring residences.
  • At 10.30 pm all music should cease or if an extension has been granted kept at a minimum level as it should be a quiet/clearing up time.
  • At the end of hire, all individuals should be asked to leave the building quietly to save disturbing the residents. 

Bouncy Castles

  • If a Bouncy Castle is being booked for a children’s party, a small surcharge will be applied(see website). It can only be used in the Main Hall and must only be assembled at the Non-Stage end of the hall because of the ceiling-mounted projector at the stage-end. It must also be erected, dismantled and removed within the hired period by the supplier. The hirer is responsible for any damage caused by its use.

Prohibited Items

  • No Candles, Naked Lights, Sparklers, Fireworks, Oil Burners, Gas or Liquid Petroleum Flames smoke
  • No bubble machines/ foam machines, or glitter are allowed.
  • Deep Fat Frying is not allowed.
  • No attachments to light fittings shall be permitted, and no excessive load shall be placed on the Hall electrical supply system with regard to amplification, etc. Electrical appliances owned and used in our halls by hirers must have a valid PAT test label attached. 

Health and Safety

It is the responsibility of the Hirer to ensure the health and safety of all persons attending the function of which he/she is the organiser. 

  • The Hirer should familiarise themselves with the location and operation of the emergency exits and Assembly Point (Co-op Car Park). 
  • Please ensure all fire exits and emergency evacuation routes are always kept clear.
  • A first aid kit is kept in the kitchen with the accident book. 
  • If an accident occurs, report to Parish Administrator using accident report book. Located in the visitors sign-in folder and in First aid box.
  • A Defibrillator is situated by the internal door into the Main Hall. In the Foyer of The Portland Centre there is an access key to the Main Hall
  • If someone is taken ill while in the halls, they should immediately be removed from the room, and arrangements must be made to get them home, to a doctor or hospital as soon as possible. Dial 111 or 999 if an emergency.
  • Hirers are encouraged to keep a list of attendees together with a contact number and retain this for 3 weeks

Insurance

The Hirer shall NOT be covered by Owner’s insurance for any claim whatsoever arising from the activities of The   Hirer. The Hirer shall indemnify the Owner against any claim which may arise out of the hiring or which may be made by any person affected by the activities of The Hirer or person(s) visiting or using the premises during the occupation by The Hirer. The Hirer shall be responsible for taking out insurance to cover any public liability arising from their activities. The Owner shall not be liable for any loss or damage arising out of the hiring, nor for any loss, damage or injury which may be incurred or suffered by, or be done, or happen to, any person(s) visiting or using the premises, during the occupation by The Hirer, arising from any cause whatsoever, so far as any exclusion is permissible by law. The Owner shall not be responsible for any loss due to a breakdown of equipment, failure of the electricity supply, leakage of water, fire or any other circumstance which may cause the premises to be closed or the hire arrangements interrupted or cancelled. 

Indemnity to Hirer

We will indemnify You and, at Your request, any person who hires, rents or borrows The Premises for occasional social events. The maximum We will pay inclusive of Costs and Expenses is £2,000,000.

We will not provide indemnity

(1) In respect of

(a) any commercial or business hire

(b) any individual, club, organisation, society or group who hire The Premises on a regular weekly or monthly basis

(2) where indemnity is provided by another insurance policy.

Bookings: It is not our policy to hire out our buildings for individual party-political meetings or religious uses other than those acceptable to the Christian Faith. 

Performing Rights Society licences: Our premises licences are displayed in the halls’ entrances.

Sale Of Alcohol – No alcoholic drink may be sold at any time unless the Hirer has obtained a Temporary Events Notice from Thanet District Council and has produced the licence to the Halls’ Administrator or authorised representative. No licence will be authorised for Sunday use. 

Smoking/ Vaping Policy – Smoking or vaping is prohibited anywhere within our buildings.

Sub-Letting/Hall Hire – Hirers must not sub-let any room/hall, nor use any room/hall other than that set-out and paid for under their Booking Request/Invoice. 

Church function – Very occasionally a church function may have to take preference over a hirer’s regular booking.  The Administrator will give the Hirer as much notice as possible, and any hire charges will be reimbursed.

Under stage/Storage –No one is permitted under the stage unless requiring access to their storage lockers. Due to health and safety regulations, children are strictly prohibited from under the stage area (this includes the uniformed groups). 

  • We offer storage cupboards for hire by the year, but these are limited and always in high demand. 
  • If you do not have a cupboard, all equipment/items must be removed before leaving the premises. Any property left without permission will be disposed of. 
  • Ensure when visiting Cupboard/Storage area, that you sign in and out.

Lost property can be found in the cloakroom near the parish office. Unclaimed items will be disposed of after eight weeks.

Vulnerable Adults – Care of Children 

Particular attention must be given to the protection of vulnerable adults and children in line with the Safeguarding Vulnerable Groups Act 2006.

Regular Hirer

It is the responsibility of the hirer to produce a Risk Assessment for their event and to take responsibility for the safety of those attending their group.

  • It is of paramount importance that all Regular recurring Hirers are aware that it is their responsibility

to submit their own online booking requests for any future dates and that these are entered on an ongoing basis. It is suggested that as one month is paid for, the corresponding dates for the following year should be added. This will avoid hirer’s regular slots being booked online by others.

One-off Hirers

  • A non-returnable deposit of £25 must be paid at the time of booking.
  • An extra £50 returnable key deposit is required for any evening booking which extends beyond 6pm and we reserve the right to retain some or all of this if there is any mess or damage incurred.
  • Hire prices will be reviewed annually and introduced from January 1st.
  • All Hire payments must be paid in full at least 14 days before the event, by BACS. Cash or Card can be used for payment in the Parish Office.
  • The Terms and Conditions are reviewed annually by the Halls’ Management Committee and can be changed without notice. Please view them online if you are in doubt at www.stpeterinthanet.org.uk/halls/Tsand&Cs

DATED: May 31st 2023

Privacy Policy

GENERAL PRIVACY NOTICE

The Parochial Church of St Peter-in-Thanet

Website Cookie Policy

We use cookies to give you a better online experience. In order to make full use of the St Peter’s Parish website (‘Website’), your computer, tablet or mobile phone will need to accept cookies. We feel that it is important that you know what cookies our Website uses and for what purposes. This will help to protect your privacy, while at the same time providing you with the best online experience.

By clicking ‘Yes’ on the cookie banner, you give your consent to the Parochial Church of St Peter-in-Thanet to place and/or read cookies from the Website you are visiting. Some of these are session cookies which are temporary and allow us to link your actions during a browser session. Session cookies are erased when you close the browser. Other cookies are persistent cookies which remain on your device for the period of time specified in the cookie. The Website uses cookies for the following purposes:

  • FUNCTIONAL COOKIES Functional cookies are essential and help you navigate the Website. They enhance the user friendliness of the Website for visitors. These cookies make sure that your acceptance of this policy only needs to made once, and that your hall booking data is available in your Client Dashboard if you are a signed in user. These cookies also help to support website security and basic functionality.
  • ANALYTICS COOKIES Analytics cookies help us to understand the behaviour of our visitors and the usage of the Website in an aggregated manner. For instance, we can use these cookies to gain insight into how our visitors use our Website. This means we can find out what works and what doesn’t, it allows us to continuously improve the Website, and measure how effective our advertising and communication is.

We do not store any of your personal data in cookies and, unless you submit a contact request through this website, no personal data is harvested or stored from your computer/device other than the IP address from where you are accessing the site.

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address).  Identification can be by the information alone or in conjunction with any other information.  The processing of personal data is governed by [the Data Protection Bill/Act 2017 the General Data Protection Regulation 2016/679 (the “GDPR” and other legislation relating to personal data and rights such as the Human Rights Act 1998].

Who are we?

This Privacy Notice is provided to you by the Parochial Church Council (PCC) of St Peter-in-Thanet which is the data controller for your data.
The Church of England is made up of a number of different organisations and office-holders who work together to deliver the Church’s mission in each community.  The PCC works together with:

  • the incumbent of the parish (that is, our vicar or rector);
  • the bishops of the Diocese of Canterbury; and
  • the Diocesan Offices (including the offices of the Archdeacons), which are responsible for the financial and administrative arrangements for the Diocese of Canterbury.

As the Church is made up of all of these persons and organisations working together, we may need to share personal data we hold with them so that they can carry out their responsibilities to the Church and our community. The organisations referred to above are joint data controllers. This means we are all responsible to you for how we process your data.


Each of data controller has their own tasks within the Church and a description of what data is processed and for what purpose is set out in this Privacy Notice. This Privacy Notice is given to you by the PCC on our own behalf and on behalf of each of these data controllers. In the rest of this Privacy Notice, we use the word “we” to refer to each data controller, as appropriate.

What data do the data controllers listed above process?

They will process some or all of the following types of data, where necessary to perform their tasks:

  • Names, titles, and aliases, photographs;
  • Contact details such as telephone numbers, addresses, and email addresses;
  • Where they are relevant to our mission, or where you provide them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, hobbies, family composition, and dependants;
  • Where you make donations or pay for activities such as use of a church hall, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers;
  • The data we process is likely to constitute sensitive personal data because, as a church, the fact that we process your data at all may be suggestive of your religious beliefs.  Where you provide this information, we may also process other categories of sensitive personal data: racial or ethnic origin, sex life, mental and physical health, details of injuries, medication/treatment received, political beliefs, labour union affiliation, genetic data, biometric data, data concerning sexual orientation and criminal records, fines and other similar judicial records.

How do we process your personal data?

The data controllers will comply with their legal obligations to: keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.


We use your personal data for some or all of the following purposes:

  • To enable us to meet all legal and statutory obligations (which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules);
  • To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments;
  • To minister to you and provide you with pastoral and spiritual care (such as visiting you when you are ill or bereaved) and to organise and perform ecclesiastical services for you, such as baptisms, confirmations, weddings and funerals;
  • To deliver the Church’s mission to our community, and to carry out any other voluntary or charitable activities for the benefit of the public as provided for in the constitution and statutory framework of each data controller;
  • To administer the parish, deanery, archdeaconry and diocesan membership records;
  • To fundraise and promote the interests of the Church and charity;
  • To maintain our own accounts and records;
  • To process a donation that you have made (including Gift Aid information);
  • To seek your views or comments;
  • To notify you of changes to our services, events and role holders;
  • To send you communications which you have requested and that may be of interest to you.  These may include information about campaigns, appeals, other fundraising activities;
  • To process a grant or application for a role;
  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • Our processing also includes the use of CCTV systems for the prevention and prosecution of crime.

What is the legal basis for processing your personal data?


Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party (such as another organisation in the Church of England).  An example of this would be our safeguarding work to protect children and adults at risk.  We will always take into account your interests, rights and freedoms.
Some of our processing is necessary for compliance with a legal obligation. For example, we are required by the Church Representation Rules to administer and publish the electoral roll, and under Canon Law to announce forthcoming weddings by means of the publication of banns.
We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the hire of church facilities.
Religious organisations are also permitted to process information about your religious beliefs to administer membership or contact details.
Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.

Sharing your personal data


Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary):

  • The appropriate bodies of the Church of England including the other data controllers;
  • Our agents, servants and contractors. For example, we may ask a commercial provider to send out newsletters on our behalf, or to maintain our database software;
  • Other clergy or lay persons nominated or licensed by the bishops of the Diocese of Canterbury to support the mission of the Church in our parish. For example, our clergy are supported by our area dean, lay chair and archdeacon, who may provide confidential mentoring and pastoral support. Assistant or temporary ministers, including curates, deacons, licensed lay ministers, commissioned lay ministers or persons with Bishop’s Permissions may participate in our mission in support of our regular clergy;
  • Other persons or organisations operating within the Diocese of Canterbury including but not limited to, where relevant, the Canterbury Diocesan Enterprises Ltd and Aquila (the Diocese of Canterbury Academies Trust).
  • On occasion, other churches with which we are carrying out joint events or activities.

How long do we keep your personal data?


We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.

Your rights and your personal data 


When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.


You have the following rights with respect to your personal data:

  1. The right to access information we hold on you
    • At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from.  Once we have received your request we will respond within one month.
    • There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.
  2. The right to correct and update the information we hold on you
    • If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
  3. The right to have your information erased
    • If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold.
    • When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).
  4. The right to object to processing of your data
    • You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data.  Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.
  5. The right to data portability
    • You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
  6. The right to withdraw your consent to the processing at any time for any processing of data for which consent was sought.
    • You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).
  7. The right to object to the processing of personal data where applicable.
  8. The right to lodge a complaint with the Information Commissioner’s Office.

Transfer of Data Abroad

personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the information we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller, St Peter-in-Thanet, The Parish Office, Hopeville Avenue, St Peter’s, Broadstairs CT10 2TR

Tel: 01843 866061

Email: DataProtection@stpeterinthanet.org.uk

You can contact the Information Commissioners Office on 0303 123 1113, or via email (https://ico.org.uk/global/contact-s/email) or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

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